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Administrative Officer

Location Belfast, County Antrim
Sector
Job Type Temporary
Salary £8.21 - £10.90 per hour
Published 17 days ago
Start Date ASAP
Contact Lesley-Anne Fitzgerald
Job Ref NIC0000641_1556879579

Job Description

Grafton Recruitment are working in partnership with the Northern Ireland Civil Service to recruit a temporary Administrative Officer to start ASAP for a duration of 6 Months - with the possibility of extension.

Pay rate: 0-12 week's £8.21 per hour

13+ week's £10.90 per hour

Location: Belfast

Hours: 9am - 5pm (37)

Criteria

  • Account NI experience would be beneficial as a large proportion of the role is payment processing.

Duties

Payment Processing

  • Receipt of branch post/invoices
  • Preparation of documentation to support block grant payments
  • Daily completion of the payment book
  • Payment processing on Account NI to include grant funding, supplier invoices
  • Preparation of payment notification letters
  • Dealing with payment queries and issues
  • Set up and supplier maintenance

Month End Procedures

  • Inform branches by email of the last date for payments
  • Roll forward accounts templates in MS Excel format
  • Collate information from the division and input onto a central return
  • Liaise with branches regarding any late returns

Other Administrative Duties

  • Provide administrative support within the Branch e.g. book rooms, set up meetings, order hospitality and book travel as required
  • Provide support for co-ordination and collation of Division wide corporate exercises, events and returns
  • Paper file maintenance
  • Use of TRIM to add, edit and store online documents.

Successful applicants will be required to undertake an Access NI Disclosure check at a cost of £26/£33. A person's criminal record will not, in itself, debar that person from being appointed to this post. Any information given will be treated in the strictest confidence.

To be shortlisted for this role all applicants MUST meet the essential criteria. If you are interested please upload your CV to the link provided, Lesley-Anne Fitzgerald will be in touch to confirm if you have been shortlisted.

**PLEASE NOTE THIS ROLE MAY BE FILLED VERY QUICKLY BUT WE WILL KEEP YOUR DETAILS ON FILE FOR ANY FUTURE ROLES THAT COME THROUGH THAT YOU MAY BE INTERESTED IN**

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