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Band 3 Administrative Assistant

Location Belfast, County Antrim, N. Ireland
Sector
Job Type Temporary
Salary Up to £8.90 per hour
Published 1 day ago
Contact Kathryn Blair
Job Ref HSC1046_1568388528

Job Description

Role: Band 3 Administrative Assistant

Rate of Pay: £8.90 per hour

Location: Linen hall Street, Belfast

Hours: 37.50 hours Monday - Friday

Duration: Until November-potential extension

Main duties/Responsibilities:

  • To receive and deal with incoming telephone calls including routine enquiries as a first point of contact within the Directorate.
  • To deal with the receipt, recording and distribution of mail and other correspondence, including faxes and e-mail, in an efficient manner.
  • Input data to relevant spreadsheets and databases and collate and compile statistical information when required
  • To assist in the development and ongoing maintenance of the Directorate's filing systems and to ensure that files are properly indexed for prompt retrieval and that filing is kept up-to-date with appropriate operation of a 'brought forward' system
  • To be responsible for the management of diaries and scheduling of meetings as appropriate for designated officers
  • To arrange meetings and seminars, including travel arrangements, collation of data, information and preparation of agenda
  • To take, draft and circulate minutes of meetings
  • To provide a smooth and efficient typing service in support of senior officers. To include the use of computerised diary software.

Essential Criteria:

  1. Five GCSE's (including GCSE English Language and GCSE Maths (Grades A* - C) OR equivalent qualification to demonstrate literacy and numeracy OR Higher Qualification AND 1 year admin experience within an office environment
  2. All applicants must have one year's experience working with Microsoft Office or similar, including Microsoft Excel

To be shortlisted for this role all applicants MUST meet the essential criteria. If you are interested please upload your CV to the link provided. Kathryn or a member of the team will be in contact to confirm if you have been shortlisted.

Successful candidates may need to apply for an Access NI Certificate with Grafton Recruitment regardless if you already have a valid certificate. It will be a cost of between £18 - £33 depending on clearance level.

PLEASE NOTE THE CLOSING DATE FOR THIS POSITION WILL BE Monday 16th September 2019

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