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Band 3 Administrator

Location Dundonald, County Down
Sector
Job Type Temporary
Salary Up to £8.49 per hour
Published 6 months ago
Start Date ASAP
Contact Angie Johnston
Job Ref AJ99_1543832302

Job Description

Grafton Recruitment has been appointed as HSCNI's recruitment partner of choice for Admin, clerical and Support Services.

Band 3 Clerical Officer required on a temporary basis based in Ulster Hospital, Dundonald.

Hours: 37.5

Duration: 2 Months approx

Main duties/Responsibilities:

    • Undertake a range of admin support duties including, making appointments, maintaining diaries, receiving, processing and distributing incoming mail.

    • Co-ordinate and process a range of correspondence in accordance with agreed procedures within area of responsibility.

    • Accept and allocate all referrals received in District Nursing/Social Care Duty Desks for a multi-disciplinary team in a timely and effective manner. To include aspects of the duty desks regarding restart/suspension of services and contacting service users when reported "Not -In" for services.

    • Maintain adequate supplies of stock and stationery, and order stock/nonstock items using Trust's E-procurement system.

    • Ordering of medical equipment, hospital beds, continence pads as requested using Trust IT systems.

    • Ensure that all systems used both manual and computerised are maintained in an accurate and timely way and in accordance with local policy and procedure.

    • Ensure that systems are in place to provide data returns, which support the provision of service reports.

    • Participate in the development of local policies and procedures, as appropriate.

    • Ensure all that tasks/duties are completed in a timely manner in accordance with agreed performance standards.

    • Establish, maintain and develop good working relationships with managers and staff at all levels throughout the Trust and interact effectively with members of the public as required.

    • Maintain standards of confidentiality regarding all information held in respect of service users and professional staff.

    • Prioritise workload in accordance with expected outcomes.

    • Provide cover for staff during periods of sick/annual leave, as required.

    • Contribute to effective team working.

    • Cross cover in other Integrated Care Teams as necessary.

    • These posts can be subject to change and duties will change in line with Social Work and District Nursing Review.

Essential Criteria:

    1. 4 GCSE's at grade C or above to include English Language or equivalent qualification and one year's administrative experience.


    or
    b. NVQ Level II in Administration and one year's administrative experience.

    or
    c. A minimum of two year's administrative experience.

    1. Experience in the use of Microsoft office products, in particular word.

    1. Effective communication skills.

    1. Ability to work as part of a team.

    1. Ability to use own initiative.

    1. Good organisational skills with an ability to prioritise own workload.

    1. Flexibility to work in a changing environment.

To be shortlisted for this role all applicants MUST meet the essential criteria. If you are interested please upload your CV to the link provided, and a member of the team will be in contact to confirm if you have been shortlisted.

PLEASE NOTE THE CLOSING DATE FOR THIS POSITION WILL BE Thursday 6th Dec 2018.

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