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Band 3 General Secretary

Location Dundonald, County Down
Sector
Job Type Temporary
Salary Up to £8.90 per hour
Published 29 days ago
Contact Kathryn Blair
Job Ref HSC1068_1571907322

Job Description

Role: Band 3 General Secretary

Rate of Pay: £8.90 per hour

Location: Ulster Hospital, Dundonald

Hours: 37.5 hours

Duration: ongoing, reviewed monthly

Job Purpose

The Trust provides a wide range of services and employs Secretaries in a wide variety of settings. Secretaries provide a secretarial/administrative service/support within a department/section.

To carry out a wide range of secretarial/administrative tasks including the use of word processing/audio typing/shorthand and other computer packages.

Main Responsibilities

 Word processing/audio typing letters/producing reports.

 Sorting and responding to mail as appropriate.

 Dealing with general enquiries.

 Maintaining diaries.

 Minute taking.

 Arranging meetings.

 Sorting and processing information.

 Preparation of statistical information.

 Dealing with requests for information.

 Making appointments.

 Filing.

 Dealing with telephone calls.

 Photocopying/faxing.

Essential Criteria:

1. OCR Level II (Parts 1 & 2) Text processing/Word processing or equivalent qualification OR a minimum of 1 years word processing experience.

2. 4 GCSEs at Grades A-C including Maths and English or English Language (excluding English Literature) AND 1 years secretarial experience

OR

Two year's secretarial experience

· Hold a current full driving licence which is valid for use in the UK and have access to a car on appointment. This criteria will be waived in the case of applicants whose disability prohibits driving but who have access to a form of transport approved by the Trust which will permit them to carry out the duties of the post

· Knowledge and experience of specific, relevant administrative systems & procedures as well as awareness of the needs of the users of administrative services. The ability to apply this to a range of activities that are subject to changes in both nature and demand. This will involve solving work related problems and handling first line queries.

To be shortlisted for this role all applicants MUST meet the essential criteria and be available to work in Belfast.

If you are interested please upload your CV to the link provided, and Kathryn will be in contact to confirm if you have been shortlisted.

Successful candidates may need to apply for an Access NI Certificate with Grafton Recruitment regardless if you already have a valid certificate. It will be a cost of between £18 - £33 depending on clearance level.

PLEASE NOTE THE CLOSING DATE FOR THIS POSITION WILL BE Sunday 27th October 2019.

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