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Band 3 Minute taker

Location Newtownards, County Down
Sector
Job Type Temporary
Salary Up to £8.49 per hour
Published 5 months ago
Start Date ASAP
Contact HSCT NI Team
Job Ref FT Admin_1539938865

Job Description

Grafton Recruitment has been appointed as HSCNI's number 1 recruitment provider for Admin, Clerical and Support Services.

Band 3 Minute taker required on a temporary basis based in Newtownards

Role: Band 3

Rate of Pay: £8.49 per hour

Hours: 37.5 hours

Duration: 3- 6 mths with possible extension

Main duties/Responsibilities

  • Word processing/typing to produce emails, letters, memoranda, reports etc.
    2) To receive incoming calls, sift calls, deal with enquiries where possible, take messages, make appointments and pass on information to relevant Officer.
    3) To provide secretarial and administrative support for meetings, training etc including:
     Arranging meetings, audio-visual equipment and refreshments;
     Preparing and circulating agendas and associated papers including course materials;
     Receiving, acknowledging and compiling lists of attendees;
     Dealing with all enquiries;
     Taking minutes of meetings as required, preparing and circulating agenda, minutes and relevant papers, ensuring all the appropriate people are aware of all follow-up action to be taken.
    4) To directly and indirectly co-ordinate diary management for the team, anticipating needs of the team in accordance with the diary.
    5) To receive and sort mail, replying to routine correspondence, preparing and dispatching outgoing mail.
    6) Act as primary point of contact from internal and external stakeholders providing information as appropriate.
    7) To assist with arrangements for travel and accommodation for the team within the policies and procedures.
    8) Answering and dealing with telephone enquiries referring on to relevant officers when appropriate.
    9) Input data to relevant spreadsheets and databases.
    10) To order stock and ensure stationery stock levels are maintained.
    11) Provide support for events if required.
    12) To carry out other general office duties as deemed appropriate.
    GENERAL

Essential Criteria:

  • GCSE Maths and GCSE English (Grades A-C) OR equivalent qualification to demonstrate literacy and numeracy OR higher qualification

AND

2 A Levels or equivalent or higher qualification

AND

1 year's experience in an office environment

OR

  • 18 months' experience in an office environment
  • RSA Stage II (both parts) typing or word processing or 1 years' word processing experience including audio-typing
  • Experience in the use of Microsoft Word
  • Effective communications skills which will meet the needs of the post in full
  • An ability to work on own initiative and as part of a team
  • Ability to manage workload effectively and meet strict deadlines

To be shortlisted for this role all applicants MUST meet the essential criteria and be available to work in Belfast

If you are interested please upload your CV to the link provided, and Angie or Kathy will be in contact to confirm if you have been shortlisted.

PLEASE NOTE THE CLOSING DATE FOR THIS POSITION WILL BE Thursday 26th Oct 2018

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