Band 3 Personal Secretary

Location Belfast, County Antrim
Job Type Temporary
Salary Up to £8.49 per hour
Published 8 months ago
Start Date ASAP
Contact Angie Johnston
Job Ref FT Admin_1539611221

Job Description

Grafton Recruitment has been appointed as HSCNI's number 1 recruitment provider for Admin, Clerical and Support Services.

Band 3 Personal Secretary required on a temporary basis based in Belfast city centre

Role: Band 3 Personal Secretary

Rate of Pay: £8.49 per hour

Location: Belfast

Hours: 37.5 hours

Duration: 3- 6 with possible extension

Main duties/Responsibilities:

  • The efficient organisation and management of Officers' diaries. This will include the use of computerised diary software.
  • To deal with the receipt and distribution of correspondence, reports, emails; dealing with sensitive correspondence.
  • To maintain an efficient filing system and effective 'bring-forward' system.
  • Minute Taking
  • Word processing and typing as required, including correspondence, the compilation of agendas and papers. This may include audio word-processing. Use of available graphics packages to produce presentations. Occasionally attend meetings and record minutes/actions.
  • Receive and deal with telephone communications as appropriate.
  • Provide administrative support for projects as requested.
  • Input and retrieval of data from manual and electronic systems.
  • Organise meetings, seminars and workshops including preparation of papers, arranging venues, notifying attendees, minuting and follow-up action.
  • Make appropriate travel and organisational arrangements as required.
  • Maintaining a high level of confidentiality of information in line with current legislation.
  • Working as a member of the administrative/secretarial team providing cover for colleagues as required.
  • To support the PHA in meeting its obligations under Risk Management by adhering to the controls assurance standards identified in the Risk Register.

Essential Criteria:

  • GCSE Maths and GCSE English (Grades A-C) OR equivalent qualification to demonstrate literacy and numeracy OR higher qualification


2 A Levels or equivalent or higher qualification


1 year's experience in an office environment


  • 18 months' experience in an office environment
  • RSA Stage II (both parts) typing or word processing or 1 years' word processing experience including audio-typing
  • Experience in the use of Microsoft Word
  • Effective communications skills which will meet the needs of the post in full
  • Minute Taking Experience
  • An ability to work on own initiative and as part of a team
  • Ability to manage workload effectively and meet strict deadlines

To be shortlisted for this role all applicants MUST meet the essential criteria and be available to work in Belfast

If you are interested please upload your CV to the link provided, and Angie or Kathy will be in contact to confirm if you have been shortlisted.


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