Band 3 Personal Secretary

Location Belfast, County Antrim
Job Type Temporary
Salary Up to £8.90 per hour
Published 6 months ago
Contact Kathryn Blair
Job Ref HSC1018_1564154973

Job Description

Role: Band 3 Personal Secretary

Rate of Pay: £8.90 per hour

Location: Linenhall Street, Belfast

Hours: 37.5 hours

Duration: 1 month initially, reviewed thereafter

Main duties/Responsibilities:

  1. The efficient organisation and management of Officers' diaries. This will include the use of computerised diary software.
  2. To deal with the receipt and distribution of correspondence, reports, emails; dealing with sensitive correspondence.
  3. To maintain an efficient filing system and effective 'bring-forward' system.
  4. Word processing and typing as required, including correspondence, the compilation of agendas and papers. This may include audio word-processing. Use of available graphics packages to produce presentations. Occasionally attend meetings and record minutes/actions.
  5. Receive and deal with telephone communications as appropriate.
  6. Provide administrative support for projects as requested.
  7. Input and retrieval of data from manual and electronic systems.
  8. Organise meetings, seminars and workshops including preparation of papers, arranging venues, notifying attendees, minuting and follow-up action.
  9. Make appropriate travel and organisational arrangements as required.
  10. Maintaining a high level of confidentiality of information in line with current legislation.
  11. Working as a member of the administrative/secretarial team providing cover for colleagues as required.
  12. To support the PHA in meeting its obligations under Risk Management by adhering to the controls assurance standards identified in the Risk Register.

Essential Critieria:

  • 1 year's experience in an office environment


  • 2 A Levels or equivalent or higher qualification


  • GCSE Maths and GCSE English (Grades A-C) OR equivalent qualification to demonstrate literacy and numeracy OR higher qualification


  • Experience in minute taking is essential

If you are interested please upload your CV to the link provided, and Kathryn will be in contact to confirm if you have been shortlisted. Successful candidates may need to apply for an Access NI Certificate with Grafton Recruitment regardless if you already have a valid certificate. It will be a cost of between £18 - £33 depending on clearance level.


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To be shortlisted for this role all applicants MUST meet the essential criteria and be available to work in Belfast.

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