Band 3 Personal Secretary Public Helth Agency

Location Belfast, County Antrim
Job Type Temporary
Salary Up to £8.90 per hour
Published 5 months ago
Start Date ASAP
Contact Angie Johnston
Job Ref AJ99_1548172675

Job Description

Grafton Recruitment has been appointed as HSCNI's recruitment partner of choice for Admin, clerical and Support Services.

Band 3 Personal Secretary required on a temporary basis based in Public Health Agency

Hours: 37.5 hrs per week

Duration:3 - 6 mths

Main duties/Responsibilities:

Job Purpose

  1. The efficient organisation and management of Officers' diaries. This will include the use of computerised diary software.

  1. To deal with the receipt and distribution of correspondence, reports, emails; dealing with sensitive correspondence.

  1. To maintain an efficient filing system and effective 'bring-forward' system.

  1. Word processing and typing as required, including correspondence, the compilation of agendas and papers. This may include audio word-processing. Use of available graphics packages to produce presentations. Occasionally attend meetings and record minutes/actions.

  1. Receive and deal with telephone communications as appropriate.

  1. Provide administrative support for projects as requested.

  1. Input and retrieval of data from manual and electronic systems.

  1. Organise meetings, seminars and workshops including preparation of papers, arranging venues, notifying attendees, minuting and follow-up action.

  1. Make appropriate travel and organisational arrangements as required.

  1. Maintaining a high level of confidentiality of information in line with current legislation.

  1. Working as a member of the administrative/secretarial team providing cover for colleagues as required.

  1. To support the PHA in meeting its obligations under Risk Management by adhering to the controls assurance standards identified in the Risk Register.

To be shortlisted for this role all applicants MUST meet the essential criteria. If you are interested please upload your CV to the link provided, and a member of the team will be in contact to confirm if you have been shortlisted.


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