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Band 3 Team admin assistant

Location Belfast, County Antrim
Sector
Job Type Temporary
Salary Up to £8.90 per hour
Published 2 months ago
Contact Kathryn Blair
Job Ref HSC1030_1565797148

Job Description

Role: Band 3 Team Administrative assistant

Rate of Pay: £8.90 per hour

Location: Knockbreda Health and Wellbeing Centre, Belfast

Hours: 37.5 hours Monday - Friday

Duration: 30/11/19

Main duties/Responsibilities:

Undertake a range of admin support duties, including

  • Typing and circulation of correspondence, to include letters, invitations, minutes, untoward incidents, etc.
  • Note taking/record of discussion at meetings.
  • Transcription of communications from Big Hand.
  • Filing of all letters, memos, and reports etc. on a daily basis.
  • Archiving and retrieval of records from off site storage.
  • Photocopying of client records as and when required.
  • Creation, maintenance and recording of files as necessary.
  • Efficient organisation and maintenance of record and information systems and back-up systems utilised to ensure up to date information is recorded on files index cards etc.
  • Archiving and recall of all files in accordance with Trust policy.
  • Preparation and collation of statistical information regarding families with social work involvement when required.
  • Photocopying/Scanning as required.
  • Booking of rooms and sending out invites to meetings.
  • Recording of incoming/outgoing mail and ensure mail is distributed and redirected appropriately to relevant staff in a timely manner.
  • Maintain adequate supply of stock and stationery, as required.
  • Provide cover for other Team Administrative Assistants to cope with workload variation.
  • Ensure that work is processed in a timely manner in accordance with agreed performance standards.
  • Any other duties

Essential Criteria:

  • Four GCSE's including English Language (Grades A-C) or equivalent or have one year's relevant experience or NVQ Level 2 Administration.OCR/RSA Stage 2 Typewriting (Parts 1& 2) or equivalent

  • OCR/RSA Stage 2 Word Processing Parts (1&2) or equivalent
  • OCR/RSA Stage 2 Audio Transcription or 6 months audio experience.

  • Experience of note taking at meetings.
  • Experience in the use of Microsoft Packages, Word, Excel, etc.

To be shortlisted for this role all applicants MUST meet the essential criteria.

If you are interested please upload your CV to the link provided, Kathryn will be in contact to confirm if you have been shortlisted.

Successful candidates may need to apply for an Access NI Certificate with Grafton Recruitment regardless if you already have a valid certificate. It will be a cost of between £18 - £33 depending on clearance level.

PLEASE NOTE THE CLOSING DATE FOR THIS POSITION WILL BE Friday 16th August 2019.

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