Band 4 Medical Secretary

Location Antrim, County Antrim
Job Type Temporary
Salary Up to £9.83 per hour
Published 8 months ago
Start Date ASAP
Contact Leanne Garrett
Job Ref BAMS04/10lg_1538642486

Job Description

Grafton Recruitment has been appointed as HSCNI's number 1 recruitment provider for Admin, Clerical and Support Services.

Band 4 Medical Secretary required on a temporary basis based in Antrim

Role: Band 4 Medical Secretary

Rate of Pay: £9.83 per hour

Location: Antrim

Hours: 37.5 Hours Monday - Friday 9am - 5pm

Duration: Temporary

Main duties/Responsibilities:

  • To provide Secretarial and admin support to consultant medical staff
  • Take minutes at meetings when required
  • Manage the consultants. Team diary to ensure effective time management
  • Act as point of contact for all forms of communication
  • Effectively deal with telephone calls from patients, relatives , hospital staff and general Practitioners
  • Type and process clinic and discharge letters
  • Transcribe audio material for all patient related correspondence generated from outpatient clinics in patient tray and resulting queries
  • Ensure smooth running of outpatient clinics
  • Deal with incoming correspondence via post, telephone, email, and fax
  • To assist in the induction and training of new staff to the department as required.
  • Provide cover for staff during Sick and annual leave
  • Effective communication with admin and clinical staff to ensure accuracy and consistency of data systems.
  • Provide advice, guidance and assistance on waiting list management issues to administrative and clinical staff.
  • Any other duties as required by management

Essential Criteria:

  1. RSA / OCR Stage II (Parts 1 &2) Word Processing/ Typing or equivalent
  2. Four GCSE's Grade C or above including English AND Two years secretarial experience


  1. NVQ Level 2 in Administration and 2 years secretarial / Administrative experience


  1. 3 years medical secretarial experience and GCSE Grade C or above in English Language or Equivalent

5 Audio Typing qualification or audio typing experience

  1. Knowledge of Microsoft Office, including Word, Access and PowerPoint
  2. Ability to work as part of a team and own initiative
  3. Effective planning and organisational skills
  4. Previous experience compiling and producing clear and accurate documents, reports and letters

Ability to develop good working relationships with officers of various grade and professions

To be shortlisted for this role all applicants MUST meet the essential criteria. If you are interested please upload your CV to the link provided, and Leanne Garrett will be in contact to confirm if you have been shortlisted.

Successful candidates may need to apply for an Access NI Certificate with Grafton Recruitment regardless if you already have a valid certificate. It will be a cost of between £26 - £33 depending on clearance level

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