F/T Temp Executive Assistant - Lisburn

Location Lisburn, County Antrim
Job Type Temporary
Salary £12.50 - £14.50 per hour
Published 4 months ago
Contact Tanya Lyttle
Job Ref LIS0004589_1565711835

Job Description

F/T Temp Executive Assistant required for Lisburn.

Role Summary/Purpose

The Executive Assistant will be responsible for providing an efficient and effective comprehensive administrative/PA service to include support to the senior management team.

This is a great opportunity if you enjoy working in a fast-paced environment with a great deal of variety in day-to-day tasks. You will be required to have excellent written and verbal communications skills, a proven ability to multitask, excellent attention to detail and a high level of IT literacy.

Duties will include:

  • Diary and calendar management
  • Meeting room booking
  • Inbox/Email management
  • Organising travel: Arrange Flights, Visas and accommodation
  • Book Taxis for visitors
  • Expenses administration
  • Processing of all expenses using SAP Concur system
  • Reception/Front of House services
  • Customer sign in & out
  • Distribution of Post/deliveries & franking of outgoing mail
  • Telephone / voicemail
  • General housekeeping
  • Carry out monthly EHS inspection
  • Process PO's and invoices using Oracle
  • Manage office supplies stock levels
  • Compile and produce internal staff newsletter (Quarterly)
  • Organising external / internal meetings; attending, minute/actions recording - follow up on completion
  • Schedule, co-ordinate and connect via Skype regular site wide meetings
  • Staff Event Planning - Eg. Christmas Party & Family Fun Day
  • Any other Event Planning - Eg. Customer conferences etc
  • Arrange hospitality for meetings and customer visits
  • Maintain stock levels of snacks and catering supplies as necessary

Essential criteria:

  • Previous Executive Assistant/PA experience
  • Ability to communicate effectively and manage working relationships at all levels
  • Microsoft Office Suite; Word, PowerPoint, Excel and Outlook
  • Ability to work on own initiative and prioritise workload
  • Skype for Business
  • SAP Concur or other expenses management system
  • Oracle or similar ERP system experience
  • Available for work immediately

Salary £12.50 - £14.50 per hr (depending on experience)

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