Connecting...

F/T Temp Executive Assistant - Lisburn

Location Lisburn, County Antrim
Sector
Job Type Temporary
Salary £12.50 - £14.50 per hour
Published 8 days ago
Contact Tanya Lyttle
Job Ref LIS0004589_1565711835

Job Description

F/T Temp Executive Assistant required for Lisburn.

Role Summary/Purpose

The Executive Assistant will be responsible for providing an efficient and effective comprehensive administrative/PA service to include support to the senior management team.

This is a great opportunity if you enjoy working in a fast-paced environment with a great deal of variety in day-to-day tasks. You will be required to have excellent written and verbal communications skills, a proven ability to multitask, excellent attention to detail and a high level of IT literacy.

Duties will include:

  • Diary and calendar management
  • Meeting room booking
  • Inbox/Email management
  • Organising travel: Arrange Flights, Visas and accommodation
  • Book Taxis for visitors
  • Expenses administration
  • Processing of all expenses using SAP Concur system
  • Reception/Front of House services
  • Customer sign in & out
  • Distribution of Post/deliveries & franking of outgoing mail
  • Telephone / voicemail
  • General housekeeping
  • Carry out monthly EHS inspection
  • Process PO's and invoices using Oracle
  • Manage office supplies stock levels
  • Compile and produce internal staff newsletter (Quarterly)
  • Organising external / internal meetings; attending, minute/actions recording - follow up on completion
  • Schedule, co-ordinate and connect via Skype regular site wide meetings
  • Staff Event Planning - Eg. Christmas Party & Family Fun Day
  • Any other Event Planning - Eg. Customer conferences etc
  • Arrange hospitality for meetings and customer visits
  • Maintain stock levels of snacks and catering supplies as necessary

Essential criteria:

  • Previous Executive Assistant/PA experience
  • Ability to communicate effectively and manage working relationships at all levels
  • Microsoft Office Suite; Word, PowerPoint, Excel and Outlook
  • Ability to work on own initiative and prioritise workload
  • Skype for Business
  • SAP Concur or other expenses management system
  • Oracle or similar ERP system experience
  • Available for work immediately

Salary £12.50 - £14.50 per hr (depending on experience)

Notifications straight to your inbox

We know finding the right job can be challenging. We have the tools and resources to help you succeed.
Get started with Grafton today!

Set Up A Job Alert