Connecting...

HR Services Assistant

Location Belfast, County Antrim
Sector
Job Type Temporary
Salary Up to £9.42 per hour
Published about 1 month ago
Start Date ASAP
Contact Lesley-Anne Fitzgerald
Job Ref NIC0000699_1565961418

Job Description

Grafton Recruitment are working in partnership with a large public sector organisation to recruit a temporary HR Services Assistant/Administrator to start ASAP for a duration of 6 Months (initially)

Pay rate: 0-12 week's £9.42 per hour

13+ week's £9.42 per hour

Location: Belfast, BT6

Hours: Mon - Fri (9.00am - 5.00pm)

HR Transactional Processing - ensuring that all processes are accurately documented and recorded and employee records are maintained.

Essential Criteria

  • EITHER Hold a level 5 qualification in a HR related discipline, PLUS a minimum of one years' recent HR generalist experience. Have three years recent HR generalist experience.

OR

  • Have three years recent HR generalist experience.
  • Demonstrate recent experience in three of the following five areas:

    • Recruitment & Selection
    • Employee Relations
    • Training & Development
    • Management Information Systems (MIS)
    • A major HR project
    • Experience of dealing with highly confidential and sensitive issues.
    • Experience of using an HR computerised system.
    • Basic knowledge of NI employment law.
    • IT Literate with a working knowledge of Microsoft Office e.g. Outlook, Word, Excel, PowerPoint
  • Have a thorough, methodical and accurate approach to work tasks
  • Ability to work with absolute confidentiality and discretion
  • Ability to prioritise tasks, solve problems and work within tight deadlines
  • Ability to work under own initiative
  • Be an effective team player
  • Have a commitment to the delivery of excellent customer service
  • Credibility to forge effective working relationships
  • A flexible approach to meet the ongoing needs of the Service Area.
  • Have a thorough, methodical and accurate approach to work tasks
  • Ability to work with absolute confidentiality and discretion
  • Ability to prioritise tasks, solve problems and work within tight deadlines
  • Ability to work under own initiative
  • Be an effective team player
  • Have a commitment to the delivery of excellent customer service
  • Credibility to forge effective working relationships
  • A flexible approach to meet the ongoing needs of the Service Area.

Duties

  • Process advertisements and trawl notices for approval by management.
  • Communicate via templates with applicants for employment/promotion/ Leavers at all stages of the selection process.
  • Prepare issue and receive contractual templates to include Flexible Working, Family Friendly applications, Child Care Vouchers and ad hoc requests.
  • Maintenance of the HR section of the College web site.
  • Process documentation required by payroll, Department for Employment and Learning, Department of Education etc.
  • Record keeping for all HR transactions and processes.
  • Make administrative arrangements regarding employee development events, such as the employee development conference, including the booking of necessary accommodation and making arrangements for staff to travel to events.
  • Communicate HR information to appropriate staff in the College.
  • Make administrative arrangements regarding the operation of joint management/trade union forums.
  • Organise meetings and take and disseminate minutes of meetings and agendas etc.
  • Collate Sick Absence returns, follow up on non returns and input data to HR Information Systems.
  • Schedule Occupation Health Appointments and notify employees of details.
  • File maintenance of all HR documentation.
  • Maintenance of HRD mailbox to include responding to all queries within SLA.
  • Carry out other duties appropriate to the grade and post as directed.

Successful applicants will be required to undertake an Access NI Disclosure check at a cost of £18/£33. A person's criminal record will not, in itself, debar that person from being appointed to this post. Any information given will be treated in the strictest confidence.

To be shortlisted for this role all applicants MUST meet the essential criteria. If you are interested please upload your CV to the link provided, Lesley-Anne Fitzgerald will be in touch to confirm if you have been shortlisted.

**PLEASE NOTE THIS ROLE MAY BE FILLED VERY QUICKLY BUT WE WILL KEEP YOUR DETAILS ON FILE FOR ANY FUTURE ROLES THAT COME THROUGH THAT YOU MAY BE INTERESTED IN**

This may not matter to you when you're looking for a new opportunity, but we just wanted to tell you a little bit about Grafton. We know that finding the right job can be challenging and we have the tools and resources to help you succeed. An established recruitment agency since 1983, we offer permanent and temporary job solutions to lots of different clients in multiple industry sectors in Northern Ireland and Republic of Ireland

Notifications straight to your inbox

We know finding the right job can be challenging. We have the tools and resources to help you succeed.
Get started with Grafton today!

Set Up A Job Alert