Legal Team Co-ordinator

Location Belfast, County Antrim
Job type Temporary
Salary Up to £12.31 per hour
Published 12 months ago
Start date ASAP
Contact Shauna McGrath
Job reference BCC0001517_1559298421

Job description

Our public sector client has a requirement for a temporary Legal Team Co-Ordinator required based in Belfast for 6 months.

Rate of Pay: £12.31 per hour

Location: Belfast

Hours: 37.5 hours per week

Duration: 6 months

Main duties/Responsibilities:

  • Minutes at team meetings
  • Manage Office Post
  • Liaise with Finance: lodging incoming cheques with Finance, TT and BACS transfers, billing/invoices
  • Complete Work Instruction Forms
  • Manage CPD and Practising Certificates
  • Submitting documents for execution by Board members
  • General administration including: opening, maintaining and archiving files; dealing with telephone queries and providing clients with updates, if necessary
  • Preparing instructions for briefing external Solicitors
  • Dictation and minutes
  • Diary management
  • Email control, filing, printing and photocopying
  • Ordering regional property certs (successors to DoE property certs) from the 11 councils
  • Ordering Registry of Deeds searches and Stat Charges searches from our Law Searchers. Land Web searches and process First Registration of land applications. Lodging Land Registry paper applications for land transfers
  • Support the Company Secretary in the submission of documents to Companies House
  • Central point of contact for instruction and billing administration for external legal, internal legal and finance team
  • Liaise with Companies House as required from time to time
  • Maintain and develop effective channels of communication between the legal team and external stakeholders

Essential criteria:

  • Experience dealing with Land Registry and Registry of Deeds to include drafting and applying for Property Certificates, performing Folio searches, and Scheduling Deeds
  • A minimum of 4 years experience working as a legal secretary
  • A minimum of 4 years experience working in a fast pace environment with competing priorities
  • A minimum of 5 GCSE passes (Grades A - C) to include English and Maths
  • Fully competent in Microsoft Office applications including Word, Outlook, Excel and PowerPoint
  • Fully proficient in copy typing and diary and inbox management
  • Proven file management skills including the opening, closing and archiving of paper files

Desirable Criteria:

  • Experience preparing Briefs to Counsel and compiling trial bundles
  • Experience of assisting a Company Secretary

If you are interested and available for this position please upload your CV to the link.

Please note that these roles may be filled quickly but your CV will be kept on file for future similar roles.

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