Part Time Band 3 Administrator

Location Belfast, County Antrim
Job Type Temporary
Salary Up to £8.9 per hour
Published 3 months ago
Start Date ASAP
Contact HSCT NI Team
Job Ref B3 MS BCH_1553248377

Job Description

Grafton Recruitment has been appointed as HSCNI's recruitment partner of choice for Admin, clerical and Support Services

Part Time (18.75 Hours) Admin Support required on a temporary basis for approx 3 months based in NI Cancer Centre, Belfast City Hospital.

£8.90 per hour.


  • Clinical/Professional/Specific Managerial Responsibilities
  • To provide administrative support to the Oncology Service
  • Manager and effectively plan/contribute to her day through good diary management, scheduling of meetings, accurate minute taking, processing of incoming and outgoing mail and being point of contact.
  • To type and process all letters using audio typing, word processing and e-mail as required
  • Organise and prioritise the designated workload in relation to identified needs
  • Act as a reference point for all internal and external enquiries relating to the department and ensure necessary communication is maintained in a timely manner with the Oncology Service Manager, Oncology Assistant Service Manager and the Oncology In-patient Service Manager.
  • Effectively use Trust wide computer technology in line with the Trust's Information Management and Technology strategy to establish good data collection processes for all projects being undertake
  • Collate data and provide reports to support and contribute to audit, governance, research and service development
  • Provide support to Oncology Service Manager in data collection, audit and reports and other duties as necessary.
  • Maintain a high standard of service including good time keeping in the workplace as required to meet the needs of the service
  • Maintain a high level of confidentiality in line with current legislation and policies within the department
  • Demonstrate in practice the Macmillan Human Rights Standard for Cancer Care
  • To undertake any other duties as may be assigned by the Oncology Service Manager, Oncology Assistant Service Manager and Oncology In-patient Service Manage
  • Generic managerial responsibilities both within an operational and strategic context.
  • Carry out administration duties appropriate to the role
  • Assist in the planning, inviting and organisation of health service events as deemed necessary
  • Collate required information from team members to allow senior manager to prepare reports
  • Demonstrate commitment through regular attendance, efficient completion of duties and participation in department/team activities
  • Comply with, trust policies, procedures, guidelines and protocols and codes of conduct
  • Contribute to the effective and economic use of resources and the maintenance of all equipment
  • Participate in the Trust Personal Performance & Development Review
  • Participate in staff induction, training and other learning as required
  • Carry out any other duties as required

Essential Criteria:

  • 5 GCSEs including Maths and English, Grade A-C and 2 years clerical experience


NVQ level 2 in Administration or equivalent qualification and 2 years clerical experience

  • Working knowledge of computer systems including Microsoft Office and databases
  • Knowledge of PAS
  • Good communication skills with people at all levels
  • Ability to work as part of a team and to relate to senior members of staff
  • Ability to work on own initiative
  • Effective organisational skills and ability to prioritise workload
  • Ability to meet deadlines
  • Ability to use computer for typing of reports, collation of data - or willingness to undertake training to gain competency
  • Understanding of patient centred care
  • Experience of multi-disciplinary team working
  • Willingness to undertake learning and development courses as appropriate to the post

Closing date 25th March

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