Our client in the Coleraine area are looking to recruit a Payroll Manager to join their team on a permanent basis.
To manage and administer the payroll process for the monthly payroll payments and fees payments, to prepare all related documentation for external bodies and to maintain, develop and implement changes in systems and procedures relating to the payroll process.
Key Job Responsibilities:
- Prepare and reconcile the monthly payroll ensuring all internal control procedures are followed, statutory and voluntary deductions are properly and accurately processed and that specified deadlines for the completion of the payrolls are fully met.
- Prepare and file via RTI the monthly returns required by HM Revenue and Customs and other statutory bodies in relation to Income Tax and National Insurance, Process pension and other salary deductions ensuring that all correspondence in connection therewith is dealt with expeditiously and in line with statutory regulations.
- Supervise the preparation of the subsidiary payroll ensuring the correct treatment of income tax and national insurance is assessed for each individual, based on the type of work and length of contract they have been contracted to perform.
- Reconcile all payroll control accounts on a monthly basis from the payroll system to the general ledger, ensuring adherence to all internal controls and statutory regulations.
- Implement the processing of the annual pay awards and increments ensuring they are accurately computed.
- Ensure that all sickness and absence records and reports are effectively and efficiently actioned on the payroll system.
- Manage and direct the clerical staff within the Salaries and Wages office, this includes the management of resources, staff training, motivation, discipline and assessment of performance.
- Liaise closely with the Department People & Culture on all personnel matters regarding salaries and wages.
- Assist the Payroll and Pensions Manager to liaise with the Superannuation Bodies regarding pension deductions, pensionable service and the transfer of service to and from external pension funds; advise members of the impact of pension changes and deal with individual enquiries.
- Be responsible for testing and implementing of all new changes on the payroll system that arise frequently from legislative changes. Liaise with CoreHR in the implementation of all such changes.
- Support and provide a quality customer service ensuring customer needs are met in a prompt and professional manner. Maintain professional working relationships with both internal and external customers and further develop networks with a variety of external bodies and consortia.
- To support the strategic corporate objectives in the provision of financial management information on payroll costs to inform the cash-flow, to monitor the spend against budget and to assist with financial reporting that informs the overall strategic financial plans, annual budget estimates and five year forecasts.
- To propose and develop policies and procedures in relation to payroll matters in order to maintain sound systems of financial internal controls.
- To liaise with internal and external auditors on all payroll matters including related processes and control procedures and assist in coordinating a stream-lined review of the payroll audits and monitor progress against any recommendations arising.
- Undertake on-going training to ensure the post-holder is equipped to deliver a quality service and keep abreast of all legislative and statutory changes that significantly affect the area of payroll and its related taxes.
- Undertake any other duties commensurate with the remit of the post as requested by Senior Management.
Essential Criteria:Educational and Professional Qualifications
- Payroll Qualification
- 5 GCSE's to include English and Maths at C OR ABOVE, or equivalent qualifications
- Significant relevant experience of working in a large (defined as 250 employees or above) payroll office
- Significant relevant experience in the operation of an integrated HR/payroll
- Experience in the supervision and management of staff
- Experience of developing and testing changes in financial IT Systems
- Experience in the provision of information and financial advice to senior management
- Experience in the development of financial procedures and policies
Job Related Achievements
- Detailed knowledge of statutory legislation relating to payroll matters
- High level of computer literacy, including extensive experience of a spreadsheet package
- Highly developed analytical and reporting skills
- Ability to use own initiative to prioritise work and meet deadlines
- Ability to work with accuracy and attention to detail
- Ability to relate to staff and students at different levels, internally, and to a wide range of corporate, professional and other external bodies
- Ability to lead and motivate a team in planning, prioritising and executing tasks
- Excellent oral and written communication skills
- Willingness to travel as required by the needs of the post
- Willingness to undertake occasional work outside normal office hours
Desirable: University Degree in A BUSINESSrelated subject, experience of working with an integrated HR/PAYROLL systems