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Personal Secretary

Location Belfast, County Antrim
Sector
Job Type Temporary
Salary £7.83 - £12.70 per hour
Published 8 months ago
Start Date ASAP
Contact Coleen Lavery
Job Ref NIC0000429_1538990312

Job Description

Grafton Recruitment are working in partnership with the Northern Ireland Civil Service to recruit a temporary Personal Secretary to start ASAP for a duration of 2 months with possible extension

Pay rate: 0-12 week's £7.83

13+ week's £12.70

Location: Belfast

Hours: 37 hours

Essential Criteria

  • 3 Years experience within a similar role
  • RSA II
  • Audio typing experience

Duties

  • Answering phone calls, vetting and responding to queries. Ensuring all calls are returned, relevant information provided and messages relayed in an efficient manner.
  • Managing and processing all emails and correspondence on arrival, identifying appropriate action and processing accordingly.
  • Logging incoming correspondence and appointments.
  • Producing typed reports, submissions, letters, memos, emails and other ad hoc documents to a high standard. Photocopying and scanning documents as required.
  • Organising and monitoring diaries for senior officer(s) on a daily basis. Arranging meetings, appointments. Manage a B/F system to ensure papers are available when required.
  • Liaising with meeting attendees. Making cost effective travel arrangements where necessary. Processing expense claims.
  • Ad hoc duties as required.

Please note that successful candidate's will be required to complete a Standard Access NI Security Clearance at a cost of £26. A person's criminal record will not, in itself, debar that person from being appointed to this post. Any information given will be treated in the strictest confidence.

To be shortlisted for this role all applicants MUST meet the essential criteria. If you are interested please upload your CV to the link provided, Coleen Lavery will be in touch to confirm if you have been shortlisted.

**PLEASE NOTE THIS ROLE MAY BE FILLED VERY QUICKLY BUT WE WILL KEEP YOUR DETAILS ON FILE FOR ANY FUTURE ROLES THAT COME THROUGH THAT YOU MAY BE INTERESTED IN**

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