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Personal Secretary Band 3

Location Londonderry, County Londonderry
Sector
Job Type Temporary
Salary Up to £8.49 per hour
Published 4 months ago
Start Date ASAP
Contact Aisling McCloskey
Job Ref whstps_1543326390

Job Description

Grafton Recruitment has been appointed as HSCNI's number 1 recruitment provider for Admin, Clerical and Support Services.

Band 3 Personal Secretary required on a temporary basis based in Altnagelvin Hospital, Londonderry.

Role: Band 3 personal Secretary

Rate of Pay: £8.49 per hour

Location: Londonderry

Hours: 37.5 hours

Duration: 1 months with review

Main duties/Responsibilities:

  • Provide a full secretarial support service to the team and other professionals.

  • Maintain diaries; arrange diary dates, venues, travel arrangement and hospitality.This also includes minute taking, audio typing and shorthand/note taking.

  • Organise the office and carry out routine secretarial duties which include the development and maintenance of an efficient filing system, brought forward system, mail distribution, photo copying, binding and ensure relevant files are available for meetings.

  • Open and record incoming mail and direct correspondence for the Team or otherwise deal with routine items.. This will include the writing and drafting of routine letters for signature.

  • Facilitate communication within the department by liaising with relevant staff.Dealing with telephone calls and enquiries and taking relevant action as appropriate.

  • Type letters, memorandums and minutes. A high level of word processing skills will be required and the post holder will also be required to develop skills on Microsoft Office software and other computer packages as and when required.

  • Assist in the production of Power Point presentations required by department.

Suitable applicants must meet the Criteria below:

5 GCSE's (Grades A-C) to include English Language and Maths or equivalent of higher educational standard and one year's secretarial* experience;

OR

NVQ Level 2 in Business Administration or equivalent or higher educational standard and one year's secretarial* experience;

OR

3 years secretarial* experience;

*Secretarial experience is defined as experience in an office based environment to include diary management, dealing with enquiries, word processing, co-coordinating meetings and taking notes at meetings.

In addition to one of the above, 6 months experience using Microsoft Office including Outlook, Powerpoint, Excel and Word is also essential.

To be shortlisted for this role all applicants MUST meet the essential criteria. If you are interested please upload your CV to the link provided, and Aisling McCloskey will be in contact to confirm if you have been shortlisted.

Successful candidates may need to apply for an Access NI Certificate with Grafton Recruitment regardless if you already have a valid certificate. It will be a cost of between £26 - £33 depending on clearance level.

PLEASE NOTE THE CLOSING DATE FOR THIS POSITION WILL BE Tuesday 6th November 2018.

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