Connecting...

Receptionist | Belfast | 6 Month Contract

Location Belfast, County Antrim
Sector
Job Type Contract
Salary £18000 - £22000 per annum
Published 2 months ago
Start Date ASAP
Contact Katie Doyle
Job Ref HST4457_1565694611

Job Description

Receptionist | Belfast | 6 month Contract | £18,000 - £22,000 per annum

Our client, a Belfast based IT Software company, currently requires an experienced receptionist to join them on for a 6 month contract. This will be reviewed and may be extended.

Main duties will include:

  • Assist in the smooth and effective running of front of house
  • Managing of reception duties
  • Interfacing with customers and clients.

Responsibilities:

  • Providing first-line support for the reception role, undertaking all tasks including shipment of goods, answering the phone, greeting visitors and arranging access cards.
  • Assisting housekeeping matters such as ordering and tracking supplies, vending, faulty locks on furniture, filing cabinets, carpet tile replacement, hanging notice boards and general decor.
  • Assuming primary responsibility for the building access control system including issuing and printing cards to ensure adequate security is maintained.
  • Carry out risk assessments and maintain all relevant statutory compliances for the workplace environments, including Health & Safety work practices and requirements, Fire safety requirements, Risk assessments etc. This will also include ensuring all premises Health & Safety and Operating Manuals are kept up to date e.g. Health & Safety administration, purchasing health and safety sundries and filing and updating health and safety records.
  • Assist where required in organising corporate hospitality and conferencing events. Oversee meeting and / or catering arrangements, maintain associated logs, and ensure proper cost allocation.
  • Responsible for data input & maintenance of Facilities records and associated information on spreadsheets, databases etc
  • Assist the IT team with the storage, inventory, security and maintenance
  • Troubleshooting IT systems as and when required.

Requirements:

Essential:

  • Three years business administrative experience
  • Excellent organization skills
  • Strong analytical, communication and negotiating skills
  • Strong computer skills including knowledge of the following: Windows OS, MS Office products including a good level of proficiency with spreadsheets.
  • Education to Diploma Level

Desirable:

  • A solid background within administration, Facilities experience would be an advantage
  • Previous premises experience in a Commercial Office environment.
  • Good experience of basic PC troubleshooting skills and a willingness to help out with IT related tasks.
  • Some understanding of building electrics, air-conditioning and fire-safety.

Package:

  • Attractive salary of up to £22,000 per annum (pro-rata) depending on experience.
  • Initially a 6 month Contract

For further information please submit your CV via the link. Please note we will only be considering applications from candidates who meet the requirements.

Notifications straight to your inbox

We know finding the right job can be challenging. We have the tools and resources to help you succeed.
Get started with Grafton today!

Set Up A Job Alert