Job Description

Our well established client in the Toomebridge area are looking to recruit a Receptionist/Office Administrator to join their team on a full time permanent basis.

As the Receptionist/Office Administrator, the successful candidate will be responsible for assisting in the day to day running of a busy reception, dealing with general queries and office administration tasks.

Key Tasks and Responsibilities:

• Dealing with a busy switchboard, screening calls, updating phone log and ensuring queries are dealt with promptly and accurately.
• Welcoming all visitors to the business and ensuring their queries are handled quickly and efficiently.
• Ensuing the reception area is kept in good order
• Management of the time and attendance system, ensuring new start and leaver info is kept up to date
• Management of Friday overtime log
• Ensuring attendance and available working hours log is updated and accurate
• Checking foreign exchange rates daily and reporting on same
• Processing Disputed invoices including scanning, saving, processing and following u
• PDI Packs - Scanning relevant parts, saving to the system, updating chassis log and filing packs
• Maintaining First Aid and stationary orders
• General filing - Invoices, statements, TES forms, Delivery notes
• Any other reasonable duties as requested by Management

Essential Criteria:

• GCSE/GNVQ or equivalent in Maths, English and ICT at Grade C and above

• Previous experience dealing with customers or in a customer facing role

• Experience operating Microsoft Office

• Exceptional interpersonal skills with a friendly yet professional manner

• Strong communication skills, both verbal and written

• Able to work flexibly to ensure deadlines are met

Desirable Criteria:

• Previous experience in an office environment
• Previous experience operating a busy switch board