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RECEPTIONIST / OFFICE ADMINISTRATOR

Location Toomebridge, County Antrim
Sector
Job Type Permanent
Salary Negotiable
Published 8 days ago
Contact Carla McCamley
Job Ref BA 0546846_1565709365

Job Description

Our well established client in the Toomebridge area are looking to recruit a Receptionist/Office Administrator to join their team on a full time permanent basis.

As the Receptionist/Office Administrator, the successful candidate will be responsible for assisting in the day to day running of a busy reception, dealing with general queries and office administration tasks.

Key Tasks and Responsibilities:

  • Dealing with a busy switchboard, screening calls, updating phone log and ensuring queries are dealt with promptly and accurately.
  • Welcoming all visitors to the business and ensuring their queries are handled quickly and efficiently.
  • Ensuing the reception area is kept in good order
  • Management of the time and attendance system, ensuring new start and leaver info is kept up to date
  • Management of Friday overtime log
  • Ensuring attendance and available working hours log is updated and accurate
  • Checking foreign exchange rates daily and reporting on same
  • Processing Disputed invoices including scanning, saving, processing and following u
  • PDI Packs - Scanning relevant parts, saving to the system, updating chassis log and filing packs
  • Maintaining First Aid and stationary orders
  • General filing - Invoices, statements, TES forms, Delivery notes
  • Any other reasonable duties as requested by Management

Essential Criteria:

  • GCSE/GNVQ or equivalent in Maths, English and ICT at Grade C and above

  • Previous experience dealing with customers or in a customer facing role

  • Experience operating Microsoft Office

  • Exceptional interpersonal skills with a friendly yet professional manner

  • Strong communication skills, both verbal and written
  • Able to work flexibly to ensure deadlines are met

Desirable Criteria:

  • Previous experience in an office environment
  • Previous experience operating a busy switch board

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