Records Manager

Location Bangor, County Down
Job type Temporary
Salary £8.50 - £15.09 per hour
Published 29 days ago
Start date ASAP
Contact Lesley-Anne Fitzgerald
Job reference NIC0001020_1583838893

Job description

Grafton Recruitment are working in partnership with a large public sector organisation to recruit a temporary Records manager to start ASAP for a duration of 3 months.

Pay rate: 0-12 week's £8.50

13+ week's £15.09

Location: Bangor, BT20

Hours: Mon- Thurs 8:45AM- 5:00PM

Fri- 8:45AM- 3:30PM

Essential Criteria

  • Minimum of HNC/D level qualification or equivalent
  • Two years professional experience in records/information management
  • Specialist knowledge of: The Data Protection Act 1998, Freedom of Information Act 2000 and the administration of information requests made under these regimes
  • Attention to detail and logical, systematic method of working
  • Working on own initiative and as part of a team,
  • Working to deadlines and planning own time to maintain service standards
  • Ability to make progress with project work around unpredictable daily service demands
  • Initiative, self-motivation and flexibility

  • Desirable Selection Criteria
  • Postgraduate qualification in records/information/archives/library management
  • Experience of responding to FOI and/or Data Protection information requests
  • Experience of developing and delivering training courses
  • Experience of working in a large complex organisation
  • A record of success in influencing others and developing good working relationships across an organisation
  • An understanding of the further education environment
  • kills/Competencies: Research skills to ensure information requests and advice to staff are both informed by legal requirements Good IT skills and knowledge of applications Creativity/lateral thinking to propose solutions within financial/time/college/legislative constraints


  • To ensure the College complies with its legal obligations in relation to Data Protection and Freedom of Information and provide advice and guidance to College Management and Governing Body as appropriate;
  • To respond to all requests for information under Data Protection and Freedom of Information within the appropriate timeframe, seeking legal advice where necessary and maintaining a register of all such requests;
  • To develop, co-ordinate and deliver a College wide training and awareness raising programme on DPA and FOI to ensure that all staff are aware of their obligations including participation at induction sessions for new staff;
  • To investigate and assess all complaints in relation to Data Protection and Freedom of Information including those relating to unlawful disclosures of sensitive or personal information;
  • To create and manage an effective working relationship with the Information Commissioner to ensure the College is constantly working towards best practice guidelines;
  • To review the College's data protection, freedom of information and related policies to ensure compliance with statutory provision and best practice;
  • To monitor compliance with and the effectiveness of the data protection and freedom of information principles and policies including undertaking systematic Data Protection compliance audits in accordance with information commissioner guidelines;
  • To monitor developments in legislation including proposals for new UK or EU legislation and where appropriate advise College Management on the potential impact of change on the College's compliance with Data Protection and Freedom of Information;
  • To establish, maintain and develop College policies and Standard Operating Procedures in relation to Records Management;
  • To ensure compliance with Records Management Policy and SOP to improve confidentiality and security of information;
  • To develop, monitor and review the College's Publication Scheme, and retention/disposal schedule;
  • Any other duties commensurate with the grade of the post.

Successful applicants will be required to undertake an Access NI Disclosure check at a cost of £18/£33. A person's criminal record will not, in itself, debar that person from being appointed to this post. Any information given will be treated in the strictest confidence.

To be shortlisted for this role all applicants MUST meet the essential criteria. If you are interested please upload your CV to the link provided, Fiona Magee will be in touch to confirm if you have been shortlisted.


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