Role: Scale 3 Clerk Typist
Rate of Pay: £9.35 per hour
Location: NI Fire and Rescue Service Eastern Area Command, Bankmore Street, Belfast
Hours: Monday- Friday 9am-5pm
Duration: 6-12months , subject to review
The provision of word and documentation processing support as required by the Area Business Manager in the production of correspondence, presentations, documents and reports using Microsoft Office packages, including for example Word, Excel, Powerpoint.
Assist with fulfilling the requirements of the Data Protection Act with regard to document management.
Assist with fulfilling the Customer Service principle of NIFRS.
To provide assistance to the Area Business Manager as required in the production of documentation.
Assisting with medical processes when required, including making appointments, sending letters, recording of necessary details, ensuring sick lines are received in line with NIFRS Attendance Management Policy.
To carry out administrative tasks for the various Specialist teams within the Area including Specialist Rescue Team, Operations Management Team and High Rise Team.
Opening, stamping and distribution of incoming mail and ensuring response in line with Citizen's Charter.
Preparation of external mail, including operation of franking machine and notifying line manager of requirements for top-up of account and any other operating problems which may arise.
Receptionist Duties - operation of switchboard - receiving and transferring calls, taking messages, making calls and giving general advice, etc.
Reception duties - first point of contact for all visitors/callers and ensuring the signing of the visitors book. Dealing with general enquiries, both internally and externally.
Operation of public address system.
- Four GCSE's including English Language (Grades A-C) or equivalent
- Experience of operating Computerised systems in a working environment
- Experience in minute taking, processing invoices and extensive practical experience in the use of excel, particularly running reports, manipulating data and creating pivot tables.
To be shortlisted for this role all applicants MUST meet the essential criteria. If you are interested please upload your CV to the link provided. Kathryn or a member of the team will be in contact to confirm if you have been shortlisted.
Successful candidates may need to apply for an Access NI Certificate with Grafton Recruitment regardless if you already have a valid certificate. It will be a cost of between £18 - £33 depending on clearance level.
** PLEASE NOTE THE CLOSING DATE FOR THIS POSITION WILL BE 05/07/2019 **