Grafton Recruitment are working in partnership with the a large public sector organisation to recruit for a temporary Secretarial Assistant to start ASAP for an initial duration of three months with possible extension
Pay rate: £12.37
Location: Belfast City Centre
Hours: 37 hours per week Monday-Friday
- Have 5 GCSEs (grades A-C) including English
- Minimum of 1 years' experience in an administrative role, carrying out secretarial duties within an office environment which must include diary management and servicing meetings, including taking and preparing minutes, processing mail and maintaining a filing system.
- Have RSA Stage ll (Parts 1 and 2) Word Processing, or equivalent
To be responsible to the Director's PA/Secretary for assisting in the provision of the full range of PA/Secretarial duties, ensuring tasks are carried out to the agreed quality and time targets.
Main Responsibilities and Duties
To assist with composing and typing confidential letters, reports etc. either on own initiative, as directed by the PA/Secretary or in accordance with general or specific directions, or as prepared/dictated by the Director
To assist the PA/Secretary to open all private and confidential mail sent to the Director and department as required.
To arrange appointments and meetings, including refreshments as required for internal and external meetings.
To meet with callers asking to see the Director in his or her absence as required.
To assist the PA/Secretary with maintaining files and the Director's personal filing system and also assist with maintaining the Director's diary of appointments.
To filter telephone calls for the Director and make calls as required on behalf of the Director.
To assist in dealing with complaints and enquiries from the general public and liaise with other departments and outside agencies as necessary.
To assist in organising and booking travel and accommodation arrangements for director, heads of service, business support managers and departmental officers attending conferences and meetings.
To make first contact with visitors to the Director as required.
To undertake such other relevant duties as may from time to time be required.
To be shortlisted for this role all applicants MUST meet the essential criteria. If you are interested please upload your CV to the link provided, Laura Hagan will be in touch to confirm if you have been shortlisted.
**PLEASE NOTE THIS ROLE MAY BE FILLED VERY QUICKLY BUT WE WILL KEEP YOUR DETAILS ON FILE FOR ANY FUTURE ROLES THAT COME THROUGH THAT YOU MAY BE INTERESTED IN**
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