Our client in the Antrim area are looking to recruit an Accounts Assistant to join their team for a period of 2 months+
The Accounts Assistant will provide support in the efficient operation of the accounts section and maintenance of the integrity of the accounting records.
The main duties will include the processing of payments to creditors, reconciliation of debtors and creditors control accounts and processing of income returns
In the absence of the Accounts Supervisor ensure that all appropriate procedures are carried out to ensure the continued effective operation of the accounts section.
Scan invoices and carry out the accurate input to the computerised accounting system.
Match and process invoices/purchase orders for all council departments for payment in accordance with agreed procurement/payment procedures.
Performing checks on invoices, maintenance of payment registers to control appropriate non-order supplier payments, the accurate input of the transactions and preparing payments to suppliers by BAC's, cheques, direct debit and credit card.
Processing payments to creditors in accordance with agreed accounts procedures, including compliance with Sub Contractors' Legislation and contracts and the updating of appropriate Registers. Ensure contractor and professional fee payments are made in accordance with relevant regulations and agreements or supporting documentation.
Handle requests from suppliers regarding outstanding payments and liaise with appropriate officers in other departments to resolve issues delaying payments.
Review and check statements received from suppliers and investigate any irregularities.
Analysis of payments required for the relevant meetings
Contacting budget offices to raise orders on the computerised payment system, review outstanding purchase orders, liaise with budget officers regarding queries on orders and investigate any irregularities eg duplicate orders.
Prepare cheques for presentation to the computerised accounting system.
Process of all debtors invoices invoiced by the accounts section to the computerised accounting packages.
Maintenance of Debtors Registers in respect of facilities/services invoiced by the accounts section.
Performance of monthly reconciliations of all the Debtors' Control Accounts.
Implement credit control procedures in relation to council debt.
Input of all receipts to the computerised accounting system, maintenance of monthly income return schedules, and reconciliation to the bank account and investigate any irregularities.
Adhere to the internal controls relevant to the accounts function e.g. processing controls on creditors payments, validation of data input, monthly nominal ledger controls on accounting movements
Preparation, validation and updating of journal entries as required.
Utilisation of the software applications e.g. spreadsheets and databases.
The principal responsibilities listed above are an indicator of the main aspects of the role as opposed to representing a definite list.
Demonstrate a team approach to achieving the objectives of the Section through full flexibility in relation to tasks undertaken.
Provide a high level of internal and external customer service including taking ownership of customer queries and complaints and following issues through to completion.
Continuously develop personal knowledge and skills to enhance internal and external customer service.
Comply with, and ensure that other staff comply with, policies and procedures including those relating to health, safety, wellbeing and safeguarding.
Promote equality and diversity across all service areas through clear leadership, effective policy implementation and demonstrating appropriate behaviours in line with values.
Carry out any other relevant duties which may be assigned including working in other sections of the Department.
- 5 GCSE's Grade C+ including Maths and English
- A minimum of 3 years relevant work experience in accruals accounting, in a computerised accounting environment
- Experience in the use of Microsoft Excel
- Effective Communication skills
- Organise and prioritise workload
- Maintain a high degree of quality and accuracy
- Excellent numerical and analytical skills
- Ability to work as an effective team member
Duration: this role is expected to last 2 months with a possible view to extension