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Personal Secretary

Location Antrim, County Antrim
Sector
Job Type Temporary
Salary £7.25 - £8 per hour
Published 3 months ago
Start Date ASAP
Contact Siobhan Holmes
Job Ref BA0087

Job Description

Our client in the Antrim area are looking to recruit a Full Time Personal Secretary to join their team

37.5 hrs - £7.25p/hr

Main Responsibilities:

  • Provide secretarial services to a Senior member of staff/professional team, including organising and maintaining diary/schedule to arrange appointments and meetings.
  • Type reports, memos, letters, forms etc to a high standard, as required from manuscript, audio and notes using a word processing system or through digital dictation.
  • In addition as a member of secretarial/clerical tea, the post holder will be required to provide a clerical support to other members of staff within the department.
  • Open, sort and distribute all mail to the department.
  • Input and retrieve appropriate information from computerised system.
  • Manage email account which will include the sending and retrieval of emails.
  • Routine filing and maintaining an efficient filing system.
  • Telephone duties - dealing with department queries which will include taking and passing on clear and concise messages and obtaining and passing on information.
  • Maintain petty cash within the team if required.
  • Cash handling including petty cash and lodgement's to the bank.
  • Provide cover as required for other clerical staff during periods of absence or excess overload.
  • Develop, maintain and update spread sheets and databases using the Microsoft Office suite.
  • Maintain confidentiality within and without the workplace at all times.
  • Undertake any other duties as assigned by the Manager to ensure the needs of the department are met.

Essential Criteria

  • 4 GCSEs to include English (Grade A* - C ) or equivalent AND 1 years clerical/secretarial experience in an office environment to include the use of Microsoft Office suite of packages

OR

  • 2 years clerical/secretarial experience in an office environment to include the use of Microsoft Office suite of packages AND GCSE English ( Grade A* - C )

In addition to (a) or (b) applicants must possess OCR Text Processing (Business Professionals) Level 2 Award or RSA Stage II Typing/Word Processing (both parts)

Holders of RSA/OCR examinations after September 1986 must have passed both parts. Part Qualifications are not acceptable

Only those applicants who meet the essential criteria must apply