Accounts Payable Administrator

Location Belfast, County Antrim
Job Type Temporary
Salary Negotiable
Published about 1 year ago
Start Date ASAP
Contact Julie-Ann Johnston
Job Ref HS 0003335_1492595357

Job Description

Our Client, A Large Public Sector Organisation require a Accounts Payable Administrator for their Belfast Office.

Pay rate: £8.23 per hour

Location: Belfast City Centre

Duration: 9 Months initially, may be extended

Hours: 37.5 hours per week Monday-Friday: 09:00 - 17:00

Main Duties

The Accounts Payable team is responsible for payment of invoices with an annual value of circa £380 million. The key Accounts Payable functions are processing invoices, payment of these invoices on receipt of valid approvals, processing and payment of all non-industrial travel claims, twice weekly BACS runs and weekly computerised cheque runs and the daily printing of purchase orders. Within this remit the post holder will be expected to:

  • Co-ordinate, prioritise and schedule work as required to ensure the achievement of targets.
  • Plan tasks to be completed and work with the team to ensure timely completion of same.
  • Ability to work on own with minimum supervision, whilst maintaining a keen involvement within the team.
  • Follow up with financial systems team as regards systems issues related to Oracle, Db Authorise, and Transfare.
  • Query instances where policy and controls are not being met e.g. valid approvals for invoices and non-compliance of travel claims.
  • Maintain good relationships with internal and external stakeholders
  • The successful role holder will be expected to undertake tasks to support the activities of the section and will perform a key role in the achievement of objectives for Accounts Payable within the organisation.

Essential Criteria

Applicants MUST be able to demonstrate in their application form and where necessary at interview:

  • 5 GCSE's (or equivalent) or above at Grade A-C, to include English and Maths.
  • At least 2 years' experience gained of working in a Finance/Accounting environment
  • Proficiency in MS Word and MS Excel
  • Ability to work as part of a team and to effectively plan, prioritise workload making the best use of time and resources.
  • The ability to communicate confidently, clearly and concisely both orally and in writing, with a wide variety of stakeholders both inside and outside the organisation.
  • The ability to form and maintain effective relationships with key contacts internally and externally including suppliers and systems partners.

Desirable Criteria

  • Working knowledge of Oracle Financials
  • Experience in a customer interface environment.
  • Knowledge and understanding of the Accounts Payable process

Please note that successful candidate's will be required to complete Basic Access NI Security Clearance at a cost of £26.00

A person's criminal record will not, in itself, debar that person from being appointed to this post. Any information given will be treated in the strictest confidence.

To be shortlisted for this role all applicants MUST meet the essential criteria. If you are interested please upload your CV to the link provided, Julie-Ann Johnston will be in touch to confirm if you have been

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