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Administrator Assistant

Location Dublin City Centre, Dublin
Sector
Job Type Permanent
Salary €28000 per annum
Published 12 months ago
Contact Lorraine Mooney
Job Ref CG7

Job Description

Administrator Assistant

  • General administration duties - inputting, scanning, filing delivery dockets and maintenance records (Fleet and Depot)
  • Follow up on manual dockets issued making sure invoices are being raised
  • Technical procedure updates Depots and Long Mile Road as required
  • Keeping maintenance records up to date for all plant work and vehicles on a designated system
  • Supervise receipt/dispatch of external and internal post
  • Check internal complaints system on a daily basis and assigning to the relevant parties and complete a monthly report
  • Monthly reports to the relevant departments for training, sick, working and FTE's
  • Assist with preparing yearly training for the Dublin Filling Station depot for all staff
  • Respond to and resolve daily driver queries in relation to orders and trip scheduling, liaise with scheduling office
  • Update driver training and licence records and arrange licence renewals as required
  • Complete central statics report as required
  • Ensure that adequate training packs are available and up to date
  • Ensure all vehicle certificates and records are filed and up to date
  • Update site induction records on a weekly basis and issue up dated lists
  • Order stationary and canteen supplies
  • Arrange local Health and Safety meetings, take minutes and prepare them for issuing
  • Monthly tyre report and liaise with the garage
  • Assist with Tachograph reports and driver hours
  • Assist with driver and security payroll
  • Cover for logistics co-ordinator when required
  • Participate in projects as they arise
  • Perform other duties as required
  • On call duties as per rota

Skills/Experience

  • The ideal candidate will have a minimum of five years general office administration experience
  • Be flexible to cover sickness, leave or busy periods as required
  • Previous payroll experience advantageous
  • Will ideally have knowledge of Navision and Orion but not essential as full training will be given.
  • Will have an intermediate level of Microsoft excel and word
  • Will be goal orientated with a proven track record of consistently meeting strict deadlines and getting things done
  • Be detail orientated with the ability to detect errors as they arise and resolve problems effectively
  • Will have the ability to work on their own initiative along with the ability to work in a team
  • Excellent communication skills are key to this role, along with the ability to be discrete and maintain confidentiality at all times

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