Personal Secretary to Senior Partners - Legal Firm

Location Belfast, County Antrim
Job Type Permanent
Salary £20000 - £21000 per annum + Benefits
Published over 1 year ago
Contact Tracey Murphy
Job Ref VAC8534

Job Description

Grafton Recruitment are actively seeking applications from experienced PA/Secretaries for a new role that is available with a large professional services firm based in Belfast city centre. This role supports the senior partners within this leading law firm and is a great opportunity for experienced candidates who wish to work for a larger organisation or support a more senior member of the business.

This will a fixed-term contract until June 2017

Role Description:

To provide proactive and high quality assistance to the Senior Partners

Key Responsibilities:

  • Managing incoming communication (including lawyers' e-mail and voicemail if appropriate), drafting and transcribing appropriate replies where necessary, ensuring all mail is processed in an accurate and timely manner;
  • Acting as first port of call for incoming queries
  • Maintaining the team's diaries, making appointments, arranging meeting rooms and organising travel arrangements and expense claims to ensure all work activities are scheduled effectively;
  • Typing correspondence and legal documentation to a very high standard (often involving confidential material concerning group corporate affairs);
  • Establishing and maintaining a robust filing system and other administration systems (such as know-how indexing) to ensure completeness and accuracy of technical, professional and matter information;
  • Updating the website and risk management policies;
  • Liaison with international offices and senior management;
  • Preparations of bundles of legal documents and associated administrative tasks;
  • Assisting in large administrative projects for the firm;
  • Assisting with company secretarial work.

Skills and Experience

The ideal candidate will have the following skills and experience:

  • Experience of working as a PA or Administrator within a law firm, financial services or professional services firm or other regulated entity;
  • Experience of managing small projects independently;
  • Knowledge of administration associated within a legal department;
  • Excellent keyboard skills and attention to detail;
  • Computer literate and proficient in the use of Office software packages, included Word, Outlook, PowerPoint and Excel;
  • Flexible and proactive approach, particularly in developing new skills
  • Highly organised and able to prioritise;

This is a great opportunity to work for a global law firm that actively invests in their employees and aims to maintain a positive working environment.

The salary on offer for this role will range between £20,000 and £21,000 per annum.

Interested candidates can apply for this role by following the link below. Alternatively, please contact Tracey Murphy on 02890 895 824 for further information.

Notifications straight to your inbox

We know finding the right job can be challenging. We have the tools and resources to help you succeed.
Get started with Grafton today!

Set Up A Job Alert