F/T Temp Filing Clerk - Downpatrick

Location Downpatrick, County Down
Job Type Temporary
Salary £14975 - £15507 per annum
Published about 1 year ago
Contact Tanya Lyttle
Job Ref LIS666365

Job Description

Job Summary

To provide a clerical and filing function for the Council and deliver a high level of Customer Service to internal and external customers.

Key Tasks

  • To administer and co-ordinate the Council's records storage, retrieval and tracking utilising the Council's computerised File Management System.
  • To maintain an effective File Management System including locating and retrieving material from files as required.
  • To add new material to file records and create new records as necessary and deal with queries on records and files.
  • To find and retrieve information from files in response to requests from authorised users.
  • Undertake a range of clerical tasks including Central filing, faxing, photocopying, keeping records of meetings etc.
  • Process property certificates within an agreed timescale to various Departments and Officers within the Council.
  • Be responsible for receipt of tenders for all Council Services.
  • To provide a booking service for meeting rooms within the Council.
  • Provide a telephonist and reception service to the Council as required and act as first line contact to Members of the Public.
  • Be responsible for the accurate recordings and safe keeping of cash receipts, lodgements and visa payments for the Council.
  • Undertake the sorting, opening and distribution of mail for all Departments within the Council.
  • Act as Key-Holder for the Council's Strong Room and Safe.
  • To assist in the preparation and implementation of the Service Business Plan.
  • To ensure that Corporate Policies and Procedures are adhered to at all times.

Essential criteria

  • 4 GCSE's Grade C or above
  • RSA/OCR Stage II
  • At least 1 years previous similar experience

For further information contact Tanya or Natalie @ Grafton Recruitment on 9266 7585