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Accounting and Finance Administrator

Location Newry & Mourne, County Down
Sector
Job Type Permanent
Salary Negotiable
Published 6 months ago
Start Date 27/06/2016
Contact Caroline Poland
Job Ref NEW0001562

Job Description

Accounting and Finance Administrator in Newry Co.Down. The successful candidate will manage the Purchase Ledger to include expenses and administration of weekly payroll.

Hours of Monday to Thursday 9am to 5.30pm and Friday 9am to 4.15pm.

Duties and Responsibilities

  • Management of the purchase ledger to include posting of raw material and overhead supplier invoices ensuring all internal controls and checking procedures are adhered to

  • Checking of supplier statements, following up on any discrepancies and payment of suppliers in accordance with agreed credit terms

  • Banking transactions using on-line system to pay suppliers, wages, employee expenses etc

  • Posting of bank transactions such as supplier payments, customer receipts, direct debits etc direct from bank statement to relevant ledger

  • Analyse and post direct expenses from C' Card Statement, Expense Claims and Petty Cash

  • Provide administrative support in regards to business travel - booking flights, ferries, car hire

  • Produce and submit various Government Statutory reports such as ECSL and Intrastat etc

  • Manage the time and attendance system to ensure accurate administration of outsourced payroll calculation and electronic payment of wages in accordance with contracts. Report on Bradford Scoring, Unpaid Leave, Lateness etc direct to relevant Manager

  • Production of weekly management reports such as Productivity Variance, Sales Order Intake, Outstanding Orders & Stock Status Report and other ad hoc reports as requested

  • HR administration including Fair Employment Monitoring

  • Provide back-up function in regards to MRP processing and BOM creation in the event of unplanned absence or planned annual leave of Production Administrator (full training will be provided)

All Employees Responsibilities

  • Identify, communicate and implement opportunities for continuous improvement and measure their effectiveness

  • In conjunction with the Quality Manager ensure all health & safety systems and standards relevant to your department/function are adhered to and drive commitment to a safe working environment with a high standard of general housekeeping

  • Any other duties, within reason and capability, as determined by the Financial Controller

Criteria

  • IATI qualified
  • Proficient in excel and computerised accounting software, purchase ledger in particular
  • Minimum of 2 years experience in a similar role
  • The ability to organise & prioritise own workload
  • Working within a team environment and the ability to work under own initiative
  • Strong interpersonal and communication skills

If you meet all of the above criteria and available for this position please submit your cv to cpoland@graftonrecruitment.com by 20th June 2016. CV's submitted after this time will not be accepted.