Job Description

Our public sector client in the Antrim area are looking to recruit a part time temporary Human Resource Assistant

Main Purpose of Job:

Provide confidential administrative/data processing support to the Human Resources Section to assist in the achievement of objectives

Provide an administrative service to the Human Resources Section including:

• Carrying out a full range of confidential secretarial, administrative and data processing duties
• Taking notes at meetings
• Diary maintenance
• Providing effective administrative support to Learning and Development including arranging, booking, raising purchase orders and recording training events; administration of the performance management scheme and probationary processes.
• Collecting, sorting and distributing incoming and outgoing mail
• Arrange meetings as requested, booking rooms and hospitality.
• Make arrangements for and be actively involved in events, e.g roadshows, internal training and conferences.
• Process invoices for payment through the P2P system.
• Prepare accurate notifications for Payroll of joiners/leavers/transferees/employee entitlements etc
• Produce reports from PAMS/Crystal Reports as requested
• Take responsibility for maintaining and securing all confidential personnel records and other sensitive data.
• Assist in the preparation of Job Descriptions, Employee Specifications and Terms and Conditions of Employment
• Prepare application forms tailored to each vacancy
• Produce application packs and dispatch as appropriate
• Prepare all documents for shortlisting and interview panels, room set ups, etc
• Prepare letters for successful, reserve and unsuccessful candidates
• Process all Access NI disclosure checks and monitor the return
• Administer the on-line recruitment system

Other General duties include

1. Attend meetings and participate in training relevant to the work of the Section.
2. Demonstrate a team approach to achieving the objectives of the Section through full flexibility in relation to tasks undertaken.
3. Provide a high level of internal and external customer service including taking ownership of customer queries and complaints and following issues through to completion.
4. Develop an understanding of the Human Resources function and assist other members of the Human Resources team in such other duties as may from time to time be necessary.
5. Comply with and actively promote policies and procedures, especially Equal Opportunities, Health and Safety and Managing Attendance.
6. Co-operate with officers and staff to enable them, as far as necessary, to conform and comply with any duty or requirement imposed as a result of any law which may be in force regarding health and safety or safeguarding.
7. Undertake the foregoing duties in such a way as to enhance and protect the reputation and public profile of the Council.
8. Any other duties as may be allocated from time to time in accordance with the nature of the post.

Essential Criteria:

• 5 GCSEs (Grades A - C) including English, or equivalent

  Consideration may be given to applicants who do not hold the above qualifications but who can demonstrate a minimum of 4 years' experience as below.

• 2 years' clerical/ administrative experience in a busy office environment

• 1 year's working experience in the use of Microsoft Office applications including Word, Outlook and Excel

• Experience in the use of a large database

• Experience of dealing with queries from members of the general public

• Excellent organisational skills with the ability to prioritise and work on own initiative.
• Displays a positive attitude including a solution based, flexible and enthusiastic approach.
• Ability to work to a high degree of quality, accuracy and confidentiality.
• Negotiating and influencing skills
• Ability to exercise tact, diplomacy and discretion.
• Ability to understand and implement policies and procedures.

Desirable:

• Experience of using Human Resources IT systems