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Human Resource Assistant

Location Antrim, County Antrim
Sector
Job Type Contract
Salary £9.00 - £9.50 per annum
Published 12 days ago
Start Date asap
Contact Carla McCamley
Job Ref BA 00548798_1502100863

Job Description

Our client in the Antrim area are looking to recruit a Human Resource Assistant to join their team on a temporary full time basis.

MAIN PURPOSE OF JOB:

Provide confidential administrative/data processing support to the Human Resources Section to assist in the achievement of objectives.

PRINCIPAL DUTIES AND RESPONSIBILITIES:

Provide an administrative service to the Human Resources Section including:

  • Carrying out a full range of confidential secretarial, administrative and data processing duties
  • Taking notes at meetings
  • Diary maintenance
  • Providing effective administrative support to Learning and Development including arranging, booking, raising purchase orders and recording training events; administration of the performance management scheme and probationary processes.
  • Collecting, sorting and distributing incoming and outgoing mail
  • Arrange meetings as requested, booking rooms and hospitality
  • Make arrangements for and be actively involved in events, e.g roadshows, internal training and conferences.
  • Process invoices for payment through the P2P system.
  • Prepare accurate notifications for Payroll of joiners/leavers/transfers/employee entitlements etc
  • Produce reports from PAMS/Crystal Reports as requested
  • Take responsibility for maintaining and securing all confidential personnel records and other sensitive data.
  • Assist in the preparation of Job Descriptions, Employee Specifications and Terms and Conditions of Employment
  • Prepare application forms tailored to each vacancy
  • Produce application packs and dispatch as appropriate
  • Prepare all documents for shortlisting and interview panels, room set ups, etc
  • Prepare letters for successful, reserve and unsuccessful candidates
  • Process all Access NI disclosure checks and monitor the return
  • Administer the on-line recruitment system
  • Attend meetings and participate in training relevant to the work of the Section.
  • Demonstrate a team approach to achieving the objectives of the Section through full flexibility in relation to tasks undertaken
  • Provide a high level of internal and external customer service including taking ownership of customer queries and complaints and following issues through to completion.
  • Develop an understanding of the Human Resources function and assist other members of the Human Resources team in such other duties as may from time to time be necessary.
  • Comply with and actively promote the Council's policies and procedures, especially Equal Opportunities, Health and Safety and Managing Attendance.
  • Co-operate with the Council, its officers and staff to enable them, as far as necessary, to conform and comply with any duty or requirement imposed as a result of any law which may be in force regarding health and safety or safeguarding.
  • Undertake the foregoing duties in such a way as to enhance and protect the reputation and public profile of the Council.
  • Any other duties as may be allocated from time to time in accordance with the nature of the post.

Essential Criteria:

  • 5 GCSE's (Grade A-C) including English or equivalent
  • 2 Years' clerical/administrative experience in a busy office environment
  • 1 years' working experience in the use of Microsoft Office applications including Word, Outlook and Excel
  • Experience in the use of a large database
  • Experience of dealing with queries from members of the general public
  • Excellent organisational skills with the ability to prioritise and work on own initiative

Attributes

  • Displays a positive attitude including a solution based, flexible and enthusiastic approach
  • Ability to work to a high degree of quality, accuracy and confidentiality
  • Negotiating and influencing skills
  • Ability to exercise tact , diplomacy and discretion
  • Ability to understand and implement policies and procedures