Operations Administrator

Location Dublin North, Dublin
Job Type Contract
Salary €33000 per annum
Published 2 months ago
Start Date July 2017
Contact Lorraine Mooney
Job Ref ROL_1496852469

Job Description

Operations & Administration Co-ordaintor

My client is seeking a professional administrator who can provide the highest level of operational support to Clients.

This is a 12 month contract

Day to Day key tasks include:

  • Liaising with consultants clients and contractors via telephone and email
  • Liaising with 3rd party vendors
  • Database Administration, updating client and candidate records
  • Updating weekly location/project reports for high-tier clients
  • Travel Management, dealing with travel requests from consultants and providing best options; keeping in mind connection times, airline carriers as per specific travel policy procedures from the individual clients
  • Implementation of new database processes and workflows
  • Dealing with travel change requests keeping in mind cost for recharges
  • Updating the travel log with ticketing and cost information for VISA/AMEX reconciliation purposes for re-charge to clients
  • Online travel booking (out of hours)
  • Purchase Order Reconciliations from client system in line with invoice reconciliation for recharge
  • FTP (Files transfer protocol) - Reconciliation from client system in line with invoice reconciliation for recharge
  • General admin duties; such as visa support letter/contract confirmation correspondence/create ID cards

Skills and Experience required for this role:

  • Ability to work in a pressurised environment
  • Ability to organise own workload paying particular attention to prioritisation
  • Ability to deal efficiently with customer requirements
  • Excellent communication skills