PA to Director immediate start

Location Belfast, County Antrim
Job Type Temporary
Salary £11 - £12 per hour
Published 5 months ago
Start Date ASAP
Contact Kathy Fraser
Job Ref CHS 0067364

Job Description

PA to Director required immediately on a temporary basis for a local Public Sector organisation based in Belfast

Role: Temporary Ad Hoc PA to Director

Rate of Pay: Pay rate £11.27 per hour.

Location: Belfast

Hours: 36.25 Hours per week

Duration: 31st May for 3 months - Possibility of extension

Main duties/Responsibilities

  • Be the first point of contact for the Director and therefore must be able to communicate effectively and present a pleasant and professional image at all times;
  • Be responsible for providing a high level confidential secretarial and administrative service to the Director;
  • Manage the Director's diary and co-ordinate any actions and administrative tasks associated with organising the Director's meetings;
  • Prepare for meetings for the Director which will include collation and circulation of agendas and papers prior to the meeting;
  • Be responsible for taking accurate minutes of meetings;
  • Provide a proactive telephone, email and mail log service for the Director, ensuring that all items are recorded, necessary action taken and any follow-up action completed;
  • Support the Director in managing relationships between the Directors, the Chief Executive, the Department of Education, the Department for Employment and Learning, other Government departments, the Education and Library Boards, the Chairman, Board Members and all other education and business partners at a senior level;
  • Manage, in partnership with the Director/CEO and other relevant stakeholders, the production of inputs to the corporate and operational plans and the subsequent delivery of all goals and objectives associated with the implementation and delivery of these plans;
  • Prepare statistical information and reports as required for CCEA Management and external agencies and, where necessary, give advice and make recommendations as appropriate on any actions required;
  • Ensure travel and accommodation arrangements are in place and communicate with other travellers to ensure smooth arrangements.

Essential Criteria:

  • Two years' recent experience of managing and delivering high quality confidential secretarial support services for senior staff/director/CEO to include: - Planning, prioritising, co-ordinating and controlling high volumes of work; - Taking minutes, collation and circulation of papers for management meetings; - Demonstrating initiative, working under minimal supervision and direction.

Desirable Criteria

  • Personal Secretaries Diploma or equivalent

To be shortlisted for this role all applicants MUST meet the essential criteria. If you are interested please upload your CV to the link provided, Kathy Fraser will be in touch to confirm if you have been shortlisted.