Personal Assistant to Director

Location Belfast, County Antrim
Job Type Temporary
Salary Negotiable
Published 5 months ago
Start Date ASAP
Contact Kirsty Tomlinson
Job Ref HS 0001110_1507737040

Job Description

Personal Assistant to Director required by a Local Government organisation on a temporary basis based in Belfast.

Role: Personal Assistant to Director

Hours: 37.5 hours per week

Location: Belfast

Duration: 2 months with possibility of extension

Start date: ASAP

Main Responsibilities:

  • Be the first point of contact for the Director and therefore must be able to communicate effectively and present a pleasant and professional image at all times;

  • Be responsible for providing a high level confidential secretarial and administrative service to the Director;

  • Manage the Director's diary and co-ordinate any actions and administrative tasks associated with organising the Director's meetings;
  • Prepare for meetings for the Director which will include collation and circulation of agendas and papers prior to the meeting;
  • Be responsible for taking accurate minutes of meetings;
  • Provide a proactive telephone, email and mail log service for the Director, ensuring that all items are recorded, necessary action taken and any follow-up action completed.

Essential Criteria:

  • RSA Stage 2 Word Processing or equivalent

Two years' experience of managing and delivering high quality confidential secretarial support services for senior staff/director/CEO to include:

Experience of:

  • Planning, prioritising, co-ordinating and controlling high volumes of work;

  • Taking minutes, collation and circulation of papers for management meetings;

  • Demonstrating initiative, working under minimal supervision and direction;

  • Supporting senior staff/executives to build and maintain effective working relationships at senior level.

Desirable Criteria:

  • Private Secretaries Diploma or equivalent

If you are interested please upload your CV to the link provided, Kirsty Tomlinson will be in contact to confirm if you have been shortlisted.


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