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Project Assistant

Location Belfast, County Antrim
Job Type Temporary
Salary £8.23 per hour
Published about 1 year ago
Start Date ASAP
Contact Laura Hagan
Job Ref HS 0003389_1496930869

Job Description

Our client, a large Public Sector organisation, require a temporary Project Assistant to work within their Business Improvement team on a 9 month temporary assignment.

Role: Project Assistant

Duration: 9 months

Location: Belfast

Pay Rate: £8.23

Main Duties

Financial Management

  • Amendment of accounts as required.
  • Apply analytical and interpretational skills for all queries.

Managing Information & Reporting

  • Prepares and maintains spreadsheets, producing statistical data for management analysis.

Service Improvement

  • Contribute to service improvement through the CS Processes Workflow.
  • Manually create and update information held on the databases.
  • Maintain data integrity of databases and escalating issues when required.
  • Proactively provides solutions to problems and encourage others to do the same
  • Identify opportunities for service improvements and delivery.
  • Participate in company-wide business improvement initiatives


  • Provide feedback on the CS Processes Workflow and advise Team Supervisor on training and development requirements
  • Ensure compliance with all policies and procedures
  • Monitors and evaluates their effectiveness

Relationship Management

  • Demonstrates excellent interpersonal skills by building and developing sound working relationships
  • Works in partnership with colleagues in the Customer Services Directorate to improve communication, share knowledge and implement Customer-focused improvements
  • Co-ordinates, prioritises and schedules work on a daily and weekly basis to optimise achievement of service level agreements and subsequent regulatory targets through agreed project work streams.
  • Handles queries that require technical knowledge of Rapid and processes
  • Demonstrates excellent interpersonal and listening skills
  • Works as an effective member of the team, ensuring a strong team and quality ethos
  • Strive to achieve First Time Resolution to all queries.
  • Deal with both internal and external contacts achieving exceptional quality levels, exceeding customer expectations and meeting all contractual SLAs and regulatory requirements.
  • Process work in line with agreed procedures, business rules or scripts.
  • Other general duties as required by line management.

Essential Criteria

Applicants MUST be able to demonstrate in their application form and where necessary at interview:

  1. A minimum of 5 GCSE's Grade C or above, to include English and Maths, or equivalent (must have proof of qualifications)
  2. Previous experience in a customer service support role to include
  • Data entry;
  • Interpretation & Analysis of data with attention to detail
  • Self and time management in order to prioritise with minimal supervision
  • Experience of working to deadlines in a team environment
  • Exceptional communication and interpersonal skills with the ability to communicate at all levels within the business
  1. Proficiency in MS Office applications
  2. Numerate and financially astute with excellent analytical skills

Desireable Criteria

  1. Working knowledge of the following applications:
  • Temetra
  • RAPID including O/A platform
  1. Experience of utilising process mapping or flow charts
  2. Understanding of process analysis and improvement techniques

Please note that successful candidate's will be required to complete Basic Access NI Security Clearance at a cost of £26.00

A person's criminal record will not, in itself, debar that person from being appointed to this post. Any information given will be treated in the strictest confidence.

To be shortlisted for this role all applicants MUST meet the essential criteria. If you are interested please upload your CV to the link provided, Laura Hagan will be in touch to confirm if you have been

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