Connecting...

Office Administrator

Location Dublin North, Dublin
Sector
Job Type Permanent
Salary Negotiable
Published 10 months ago
Start Date October
Contact Lorraine Mooney
Job Ref HB9

Job Description

Office Administrator

Data Entry / in-house software system

  • Printing & organising Pick notes and highlighting any instructions to the picker.
  • Arranging bookings and send booking requests to all customers including House accounts.
  • Create Delivery notes and carrier labels / daily consignments.
  • Any stock discrepancies must be advised to the Manager/team leader. If stock is still not found SOP dept must be advised before goods are dispatched.
  • Run the outstanding PN report and check daily. Also any orders that will not be dispatched in time to ensure customer received delivery before the weekend SOP must be advised.
  • Outstanding Rep deliveries weekly report to be emailed to Reps and SOP.

Customer Returns

  • Updating GRN log
  • Follow up on received stock without a GRN raised on a weekly bases.
  • Review monthly / SOP dept returns without a GRN and agree time frame to complete.

Shortage Queries

  • SOP will fill in a query form with relevant paperwork attached.
  • After investigating and checking stock shortage query hand back completed query form along with authorized signature to SOP Dept. with finding.

Remedial work

    • Arrange TPL's
    • Hand back complete sheets to stock controller
    • Control weekly planner
    • Liaise with Warehouse Manager for getting jobs completed in time to match customer orders.
    • Have outstanding summary updated for weekly meeting.

Stock movements

  • Ensure all stock movements sheets are current, accurate and correct.
  • Updating locations for goods received.
  • Review and hand in movement sheets for WIP completed stock.
  • Daily not found report
  • Control Good stock returned not located
  • Control movement sheets from WIP stock not on system.

Booking Goods in

  • Liaise with Management and control a log of incoming deliveries via weekly planner.
  • Arrange booking in of containers / all goods in with Managers approval.
  • Arrange booking in of outgoing orders as per customer requirements.

Filing

  • Filing of all documents