Office Administrator

Location Dublin North, Dublin
Job Type Permanent
Salary Negotiable
Published 12 months ago
Start Date October
Contact Lorraine Mooney
Job Ref HB9

Job Description

Office Administrator

Data Entry / in-house software system

  • Printing & organising Pick notes and highlighting any instructions to the picker.
  • Arranging bookings and send booking requests to all customers including House accounts.
  • Create Delivery notes and carrier labels / daily consignments.
  • Any stock discrepancies must be advised to the Manager/team leader. If stock is still not found SOP dept must be advised before goods are dispatched.
  • Run the outstanding PN report and check daily. Also any orders that will not be dispatched in time to ensure customer received delivery before the weekend SOP must be advised.
  • Outstanding Rep deliveries weekly report to be emailed to Reps and SOP.

Customer Returns

  • Updating GRN log
  • Follow up on received stock without a GRN raised on a weekly bases.
  • Review monthly / SOP dept returns without a GRN and agree time frame to complete.

Shortage Queries

  • SOP will fill in a query form with relevant paperwork attached.
  • After investigating and checking stock shortage query hand back completed query form along with authorized signature to SOP Dept. with finding.

Remedial work

    • Arrange TPL's
    • Hand back complete sheets to stock controller
    • Control weekly planner
    • Liaise with Warehouse Manager for getting jobs completed in time to match customer orders.
    • Have outstanding summary updated for weekly meeting.

Stock movements

  • Ensure all stock movements sheets are current, accurate and correct.
  • Updating locations for goods received.
  • Review and hand in movement sheets for WIP completed stock.
  • Daily not found report
  • Control Good stock returned not located
  • Control movement sheets from WIP stock not on system.

Booking Goods in

  • Liaise with Management and control a log of incoming deliveries via weekly planner.
  • Arrange booking in of containers / all goods in with Managers approval.
  • Arrange booking in of outgoing orders as per customer requirements.


  • Filing of all documents